Privacy Policy / Use of Cookies / Terms of Use
1 / Scope
Book Pro LTD attaches great importance and care to the protection of privacy and personal data, as well as compliance with legal provisions.
The Mauritian and European Regulations on the protection of personal data require that personal data be processed lawfully, fairly, and transparently. Therefore, this privacy policy (hereinafter "Policy") aims to provide you with clear and simple information about the processing of your personal data when navigating and using our website.
2 / Data Controller
In the context of your activities on the sites:
Book Pro LTD
we collect and use personal data related to you, natural persons (hereinafter "data subject").
For all processing activities, Book Pro LTD determines the means and purposes of the processing. Therefore, we act as the data controller, within the meaning of the regulations on personal data, including the EU Regulation 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data.
3 / What data do we collect and how?
When using our website, you provide us with various information about yourself, some of which may identify you ("personal data"). This occurs when you browse our site or fill out online forms.
The nature and type of personal data collected about you vary depending on the interactions you have with Book Pro LTD, including:
Identification data: this includes any information that could identify you, such as your name, surname, phone number, and email address. We may also collect your company name.
Connection data: We collect your IP address for maintenance and statistics purposes.
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Information about your browsing: while browsing our website, you interact with it, and therefore, certain information about your navigation is collected.
Data collected from third parties: data that you have agreed to share with us or on public social networks and/or that we may collect from other publicly accessible databases.
Various document types (PDF, Office format, Image) with titles, contents, folder names, or document-related information, such as written comments in documents, alert and reminder dates. These documents may include your CV and cover letter.
4 / Why do we collect your personal data and how?
Recruitment form
Personal data collected: Name, First Name, Phone Number, Email Address, CV, and cover letter
Legal basis: Pre-contractual relationship
Retention period: 2 years
Contact form
Personal data collected: Name, First Name, Position, Company, Phone Number, Email Address, Nature of the exchange
Legal basis: Legitimate interest
Retention period: 2 years
Management of the commercial relationship
Personal data collected: Name, First Name, Company, Phone Number, Email Address, and any information provided during exchanges
Legal basis: Pre-contractual relationship
Retention period: 2 years
Commercial prospecting operations
Personal data collected: Name, First Name, Company, Phone Number, Email Address, and any information provided during exchanges
Legal basis: Legitimate interest
Retention period: 2 years
Newsletter
Personal data collected: Email Address
Legal basis: Consent
Retention period: 2 years
5 / Do we share your personal data?
For certain processing purposes, we may share your data with our service providers whom we engage to perform a variety of operations and tasks on our behalf: Book Pro LTD. However, this data sharing is only done after obtaining your consent or if it is necessary for the performance of our contract with you. Furthermore, only the information they need to provide the service is communicated to them. They are also required not to use the data for purposes other than those originally intended. We take all necessary measures to ensure that these third parties preserve the confidentiality and security of your data.
Your personal data may also be shared with other Book Pro LTD services such as Sales and Marketing.
Finally, your data may also be transmitted to legal or regulatory authorities in order to comply with our legal obligations.
In both of these latter cases, only the necessary data is provided. We make every effort to maintain their confidentiality and security.
We do not sell your data.
6 / Are your data transferred to third countries?
Book Pro LTD stores personal data in Mauritius, France, or at least within the European Economic Area (EEA). However, it is possible that the data we collect when you use our platform or in the context of our services may be transferred to other countries, for example if some of our service providers are located outside the European Union.
In case of such a transfer, we ensure that the transfer is made:
Either to a country ensuring an adequate level of protection, i.e., a level of protection equivalent to what European regulations require;
Or that it is framed by standard contractual clauses;
Or that it is governed by internal company rules.
7 / How long do we keep your data?
We keep your personal data only for the time necessary to achieve the purpose for which we hold this data, to meet your needs, or to fulfill our legal obligations.
Retention periods vary depending on several factors, such as:
Book Pro LTD's business needs
Contractual requirements
Legal obligations
Recommendations from regulatory authorities
Retention periods are detailed in the processing table above.
8 / How do we ensure the security of your data?
Book Pro LTD is committed to protecting the personal data we collect or process against loss, destruction, alteration, unauthorized access, or disclosure.
Therefore, we implement all appropriate technical and organizational measures, depending on the nature of the data and the risks posed by their processing. These measures are intended to preserve the security and confidentiality of your personal data. These measures may include practices such as limited access to personal data by authorized persons, due to their functions.
In addition, our practices and policies and/or physical and/or logical security measures (secure access, authentication process, backup copy, software, etc.) will be regularly checked and updated as necessary.
9 / What are your rights?
Regarding the personal data we collect/process, you have the following rights:
Right of access: You have the right to request access to the personal data we hold about you, and you can request a copy of it;
Right to rectification: You can request correction of any inaccurate data concerning you;
Right to erasure: You can request deletion of your personal data under certain circumstances;
Right to data portability: Under certain conditions, you can receive all personal data concerning you that you have provided to us, in a structured format. You also have the right to request that we transmit this data, where feasible, to another controller;
Right to object to processing based on legitimate interests;
Right to withdraw consent at any time;
Right to restriction of processing: You have the right to restrict the processing of your data if:
- You contest the accuracy of your data until we verify its accuracy;
- The processing is unlawful, but you oppose erasure of your data;
- We no longer need your personal data for processing purposes, but you require them for the establishment, exercise, or defense of legal claims;
- You have objected to processing pending verification of whether our legitimate grounds override your interests;
If your personal data are subject to such restrictions, we will only process your data with your consent or for the establishment, exercise, or defense of legal claims;
To exercise your rights, you can contact the Data Protection Officer (DPO):
By mail at the address:
Management:
Contact:
When you submit a request to exercise your rights, please specify as much as possible the scope of the request, the type of right exercised, the processing of personal data concerned, and any other relevant information to facilitate the review of your request. Additionally, you may be asked to verify your identity.
10 / What cookies are deposited on your browser?
Cookies are computer files that are automatically deposited on the hard drive of your computer, tablet, or mobile device when you browse our website.
They are managed by your internet browser (Internet Explorer, Firefox, Safari, or Google Chrome).
Are cookies deposited when you browse the Book Pro LTD site?
During your first visit to the Book Pro LTD website, a banner informs you of the presence of these cookies and invites you to indicate your choice. Cookies requiring your consent according to regulations are only deposited if you accept them. You can inform yourself and set your cookies to accept or refuse them at any time by visiting the [Cookie Management] banner at the bottom of each page of the Site or by configuring your browser.
If your browser is configured to refuse all cookies, you may not be able to use essential functions of our site.
What data is collected through cookies?
Through cookies, all data relating to a terminal at a given time can be collected, including:
One or more technical identifiers allowing identification of your internet box;
Date, time, and duration of connection of a terminal to a website;
Internet address of the originating page of the terminal accessing the website;
Operating system type of the terminal (e.g., Windows, MacOS, Linux, Unix, etc.);
Type and version of the browser software used by the terminal (Internet Explorer, Firefox, Safari, Chrome, Opera, etc.);
Brand and model of the mobile terminal or tablet;
Possible download errors;
Language of use of the browser software used by the terminal;
Characteristics of the contents consulted and shared (type of visited page, for example);
What are the purposes of the cookies deposited on the Book Pro LTD website?
On our Site, we may deposit different types of cookies for several purposes:
Cookies necessary for the personalization and operation of the Site: They allow you to use the main functionalities of our Site, including storing information between two visits to the website on the same device, such as interface customization elements (language choice or presentation). They do not require your prior consent. These cookies are essential for the proper functioning of the website. Without these cookies, you may not be able to use our Site normally. They cannot therefore be disabled.
Analytical cookies, statistical cookies or audience measurement cookies of the Site that allow us to know the usage and audience performance of our Site and to improve its operation for our visitors; for example, establishing statistics and volumes of attendance and use of the various elements composing our Site (sections and contents visited, navigation paths), in order to improve the interest and ergonomics of our Site;
Social media cookies deposited by social networks when you share content from our Site with other people or let them know your opinion on this content via an application button. We have no control over the process used by these social networks to collect information about your browsing on our Site and associated with the personal data they have. We invite you to consult their data protection policies to know your rights regarding each of them and to manage your privacy settings.
Who deposits cookies on the website?
The publisher of the website, which is Book Pro LTD;
Partners, namely advertisers and advertising agencies, and any other recipient with whom Book Pro LTD has entered into a partnership agreement. These cookies allow, among other things, to adjust advertising messages to your destination. The deposit of these cookies is only carried out if you have given your express consent.
Third-party social network publishers, namely companies publishing social networks such as, for example, Facebook, Twitter, etc., which may deposit Cookies for sharing on social networks;
List of companies using trackers on our Site:
Facebook;
Linkedin;
Hubspot;
Google;
Youtube;
Vimeo.
What is the retention period for cookies deposited?
Cookies deposited by Idea Web Concept, our subcontractors, and our partners, as well as the collected data, are kept for a maximum period of 6 months from their deposit on your terminal. At the end of this period, your consent is required again, and the cookie banner is displayed when you visit our Sites again.
How to manage consent to the deposit of cookies?
The deposit of a Cookie for audience measurement, content customization, social networks, and targeted advertising requires your prior consent. This consent is requested through the banner displayed during your first navigation on the IDEA Web Concept website. You can choose to accept the deposit of cookies for all listed purposes, refuse them, or customize your choice. You can withdraw your consent at any time by visiting the [Cookie Management] banner at the bottom of each page of the Site or by configuring your browser.
This consent is valid only for the visited website.
How to configure cookies on web browsers?
You have the choice to configure your browser to accept or refuse all cookies, delete cookies periodically, or even see when a cookie is issued, its validity period, and its content, and refuse its registration on your hard drive.
You can choose at any time to block or disable these cookies by configuring the internet browser of your computer, tablet, or mobile, following the instructions provided by your internet browser provider and appearing on the websites mentioned below:
On Internet Explorer:
Open the "Tools" menu, then select "Internet Options"; click on the "Privacy" tab and then the "Advanced" tab, choose the desired level or follow the link:
https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies
On Microsoft Edge:
Open the "Tools" menu, then select "Internet Options"; click on the "Privacy" tab and then the "Advanced" tab, choose the desired level or follow the link:
https://support.microsoft.com/fr-fr/help/4027947/microsoft-edge-delete-cookies
On Mozilla Firefox:
Open the "Tools" menu, then select "Options"; click on the "Privacy" tab and then choose the desired options or follow this link:
https://support.mozilla.org/fr/products/firefox/protect-your-privacy/cookies
On Safari Mac/iPhone/iPad:
Choose "Safari > Preferences" then click on "Security"; In the "Accept Cookies" section, choose the desired options or follow this link:
https://support.apple.com/fr-fr/HT201265
or
https://support.apple.com/fr-fr/guide/safari/sfri11471/mac
On Google Chrome:
Open the configuration menu (wrench logo), then select "Options"; click on "Advanced options" then in the "Privacy" section, click on "Content settings", and choose the desired options or follow the link:
https://support.google.com/chrome/answer/95647?hl=fr
On iOS:
https://support.apple.com/fr-fr/guide/safari/sfri11471/mac
You can also type "cookies" in the "help" section of your browser to access the configuration instructions.
For more details, you can also consult the CNIL website:
https://www.cnil.fr/cnil-direct/question/198>
11 / Update of this Policy
This policy may be regularly updated to reflect developments in personal data regulations.
Last updated: 01/05/2024.
